Privacy Policy
Last updated: October 13, 2026
Introduction
Welcome to Film Club. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our film club management platform. By using our service, you agree to the collection and use of information in accordance with this policy.
Information We Collect
Personal Information
We collect information you provide directly, including your username, email address, profile information, and any content you create within film clubs.
Usage Information
We automatically collect information about your interactions with our service, including film ratings, club participation, and feature usage patterns.
Device Information
We may collect device-specific information such as your IP address, browser type, and operating system to improve our service and ensure security.
How We Use Your Information
- To provide and maintain our film club management service
- To personalize your experience and provide film recommendations
- To send notifications about club activities and platform updates
- To improve our service and develop new features
- To ensure platform security and prevent abuse
Information Sharing
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:
- • Within your film clubs, as necessary for the service functionality
- • With service providers who assist in operating our platform
- • When required by law or to protect our legal rights
- • In connection with a business transfer or merger
Data Security
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
Your Rights and Choices
Account Settings
You can update your account information and privacy preferences through your profile settings.
Data Access and Deletion
You may request access to your personal information by contacting us. To delete your account, see Deleting your Film Club account below.
Communication Preferences
You can control notification settings within your account preferences to manage how we communicate with you.
Deleting your Film Club account
How to delete it
- • Signed in, open your profile, choose Edit, then Delete My Account at the bottom, or go straight to /account/delete. You'll see exactly what happens to your clubs before you confirm.
- • Or email hello@thefilmclub.app from the address on your account and we'll delete it for you.
Deletion is immediate and can't be undone.
What's deleted
- •Your email address, username, password, profile picture, bio and favourite quote.
- •The text of every comment and discussion post you wrote (replaced with "[Comment removed - user deleted account]") and the notes on your diary entries.
- •Your club memberships, the clubs and people you follow and who follow you, any pending requests to join a club, and every "watched with" tag naming you.
- •Your watchlist, watch-by plans, notifications and notification settings, and the devices registered for push notifications.
- •Your sign-in: no one can log in to the account again.
What's anonymised
Your account is renamed to something like former_member_ab12cd, with no link back to you. Your ratings, film picks, diary dates and scores, poll votes, reactions and Top 5 stay under that name, so your clubs' round history and averages remain intact.
Clubs you admin
Admin passes to the club's longest-standing other member, who is told about it. If you're the only member, the club isn't deleted: it keeps its history with no members.
What's kept, and for how long
- •Anonymised contributions (above): kept for as long as the club they belong to exists.
- •Usage analytics: pages visited and actions taken, with masked IP addresses, attached to the anonymised account. Deleted automatically 18 months after they were recorded.
- •Error reports, which can include your old username: deleted after 30 days.
- •Database backups, kept by our hosting provider for disaster recovery, still hold your details as they were before deletion until those backups expire: 3 days for point-in-time recovery, 7 days for exports. We don't restore deleted accounts from them.
Contact Information
If you have any questions about this Privacy Policy or our data practices, please contact us:
Email: hello@thefilmclub.app
Support: Available through the app's feedback feature
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Your continued use of the service after such changes constitutes acceptance of the updated policy.